Comprehensive solution for your event
The SF-CONFERENCE system is a comprehensive event management tool. It offers full customization of the registration form, the ability to create dedicated event websites, and manage call-for-papers submissions. It also supports automatic payment processing, invoice generation, and accommodation management for attendees.
Thanks to the integrated communication and notifications system, organizers have full insight into participant data and can efficiently coordinate activities. The system supports effective process management, ensuring smooth organization at every stage of the event.
Registration form
Comprehensive configuration
Manage the event, participants and the registration process in a comprehensive and professional manner. Our tool enables full personalization of the registration form and branding customization to perfectly match the character of your event.
Flexible form placement
The registration form can be easily embedded on any website: the event website, your organization's website, or on a dedicated registration page that we provide as part of the system.
Convenient group registration
The system allows registration of many participants at the same time, which is a convenient solution for companies, allowing them to make collective payments and one invoice for all employees.
Participant management
Management in one place
Get full insight into participant submissions — view the list, update their information, and communicate with them directly through the system. All essential data is available in one place, enabling efficient participant management.
Automatic notifications
Thanks to system notifications, both you and the participants will always be accurately informed about all important details, which will ensure the smooth organization and course of the event.
Teamwork
Provide access to the system to all persons involved in organizing the event. This will allow each team member to have current insight into current data, which will enable effective collaboration and the implementation of tasks in a coordinated manner, with the possibility of immediately introducing necessary changes.
Website
Dedicated event page
Within the system, you get a dedicated event website which you can freely edit via an intuitive management panel. Customize the layout, add new subpages, and adjust the branding and colors to reflect your event’s unique identity.
Increase reach and interest
On the website, present all key information, including the agenda, countdown to start and contact form. Increase reach and interest in the event by sharing the page on social media and industry portals.
Papers and review
Submitting papers
Enable participants to submit papers in a simple and transparent way. Configure available topics for papers to make it easier to browse and assign them to appropriate reviewers, which will streamline the entire evaluation process.
Managing the review process
Manage submissions and the review process with full control. Provide reviewers with access to the system so they can review submissions and submit feedback and reviews. Forms and the review process can be freely configured to suit the needs of your event.
Accommodation
Hotel and room management
Add and manage hotels, rooms, availability and pricing all in one place, with full control over every aspect of accommodation.
Participants' choice of accommodation
Allow participants to choose accommodation during the registration process. The system automatically controls availability, so you have constant insight into current statistics, and participants are only presented with currently available options.
Flexible configuration options
Configuration is simple yet allows for advanced customization. You can add any rooms and their variants, set single or date range availability, and assign individual prices for each combination. It’s a flexible solution that simplifies accommodation management during events.
Payments
Comprehensive payment management
Provide your participants with complete payment information – both in the system and in email correspondence. Manage prices for offered products and services. Provide participants with the option of fast online payment, which will significantly improve the registration process.
Built-in online payments
Online payments are made available via the imoje payment system, operated by ING Bank Śląski S.A. based in Katowice or PayU, operated by PayU S.A. based in Poznań.
Invoices
Invoice management
Create, issue and browse invoices in the system in a professional and organized manner.
Personalization of templates and numbering
Use ready-made templates or create your own to best suit your organization and event. You can also configure numbering patterns to match your needs.
Automatic invoicing
Enable automatic invoicing both at registration and after payment by participants. This will allow participants to download issued invoices or receive them directly in email correspondence, which significantly streamlines the service process.
Login for participants
Access to individual accounts
Provide participants of your event with access to the system. After creating an account during registration, participants will be able to log in to their individual account, which will enable them to manage their participation.
Participation management
Participants will be able to generate certificates, download invoices, check payment status and access any shared information and materials. This comprehensive solution gives participants full control over their experience with the event.