Privacy Policy
Last updated July 8, 2024
1. Privacy Statement
This Privacy Policy applies to the sf-conference event management system (referred to as the "System"), the website www.sf-conference.com presenting the System's offer (referred to as the "Website") and the demo version of the System demo.sf-conference.com/new-access (referred to as the "Demo Version"). In order to collectively refer to the Website, System and Demo Version, the phrase "Services" is used in the Privacy Policy.
This page is used to inform visitors about our policies regarding the collection, use and disclosure of personal information if they choose to use the Services.
The services are provided by sf-labs sp. z o. o., ul. Józefa Marcika 6, 30-443 Kraków, Poland, REGON: 388297924, NIP: 6793213075 (referred to as the "Service Provider"), which collects and controls the information provided by you via the Services.
The Website and the Demo Version were launched to promote and present the System's offer. The system is launched at the request of the event organizer (referred to as the "Organizer"). For each event, a separate and independent version of the System is launched, available at an individual Internet address.
2. Collection and use of information
If you choose to use our Services, you consent to the collection and use of information in connection with this policy.
The personal data we collect via the Website, such as name, surname, e-mail address and all personal data provided by you in the message, are used only for contact and presenting details of the offer to launch the System for you.
The personal data collected by us via the System is used solely for the purpose of providing services providing software for organizing events to the Organizer. The Organizer controls what personal data is collected by the System by configuring the event registration form. All data you provide during registration or after logging in to the panel are visible to the Service Provider, the Organizer and all System users to whom the Organizer has granted access to your data.
The personal data we collect via the Demo Version, such as name, surname and e-mail address, are used only to launch an individual version of the System presenting its capabilities. The system is launched with randomly generated data and allows you to store new data, including personal data. We do not process or use the data entered by you for the demo version of the System launched for you.
We do not use any systems enabling automated decision-making based on your personal data or profiling tools.
We will not use or share your information with anyone except as described in this Privacy Policy.
Personal data provided by you via the Website or Demo Version will be stored until you request the deletion of the data. Personal data collected via the System will be stored and made available to the Organizer for a period of 2 years from the end of the event and for a period in accordance with applicable regulations, taking into account the limitation period for claims and tax liabilities.
3. Internet browser data
We want to inform you that whenever you use our Services, we collect data and information, including through third-party products, from your web browser and device. This data may include information such as Internet Protocol ("IP") address, web browser specifications, device specifications, operating system version, configuration of the Services, time and date of use of the Services, and other statistics.
4. Cookies
Cookies are files with small amounts of data that are commonly used as anonymous unique identifiers. They are sent to your browser from the websites you visit and are stored in your device's internal memory.
We use Google Analytics and the cookies provided by this service to analyze how you use our Website.
The System and Demo use cookies to provide necessary features such as authentication and authorization.
5. Security
All information we receive from you is stored on secure servers and we have implemented technical and organizational measures to protect your personal data. We continually evaluate our software through regular testing to minimize security risks. We further ensure that all communications with our Services are encrypted using TLS technology.
6. Links to other sites
The Services may contain links to other sites. If you click on a third-party link, you will be redirected to another site. Please note that external sites are not operated by us. Therefore, we strongly recommend that you read the privacy policies of these sites. We have no control over, and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
7. Online payments
The system provides online payments via the external imoje payment system operated by ING Bank Śląski S.A. based in Katowice. For the purposes of creating and processing online payments, the System provides them with the following personal data: name, surname and e-mail address of the event participant, as well as all payment data, including the subject of sale, amount and currency.
The system provides online payments via the external PayU payment system operated by PayU S.A. based in Poznań. For the purposes of creating and processing online payments, the System provides PayU with the following personal data: name, surname and e-mail address of the event participant, as well as all payment data, including the subject of sale, amount and currency.
The Service Provider is an obligated institution within the meaning of the Act of March 1, 2018 on counteracting money laundering and terrorism financing (Dz. U. z 2018 roku, poz. 723, ze zm., dalej: „Ustawa AML/CTF”). Due to the above, your personal data, such as name, surname, e-mail address and invoice data, will be processed in order to fulfill the obligations of the Service Provider under the AML/CTF Act, in particular to identify you as a customer within the meaning of the AML/CTF Act. CTF, verifying your identity and assessing the risk of money laundering and terrorist financing regarding an occasional transaction with you.
8. Children's Privacy
The Services are not directed to persons under 18 years of age. We do not knowingly collect personal information from persons under 18 years of age. If we discover that a person under 18 years of age has provided us with personal data, we immediately delete it from our servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we can take the necessary steps.
9. The right to access and delete data
You have the right to request access to or change of your personal data collected by us and to delete it. You can submit requests regarding the processing of personal data by e-mail to office@sf-labs.com.
10. Right to lodge a complaint
You have the right to lodge a complaint with the supervisory authority responsible for the protection of personal data, which is the President of the Personal Data Protection Office.
11. Changes to this Privacy Policy
We reserve the right to update our Privacy Policy. We therefore recommend that you review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page.
This Privacy Policy has been prepared in Polish and English. In case of discrepancies between the language versions, the Polish language version will prevail.
Contact us
If you have any questions or suggestions regarding our Privacy Policy, please contact us at office@sf-labs.com